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Job title:  Project Secretary

Job family:  Administration, Facilities & Secretarial
Business area:  Hydropower
Contract location: 

Kuala Lumpur, Kuala Lumpur, MY

Working location:  Kuala Lumpur
Location type:  Office Location / Office-based
Contract type:  Temporary
Job description: 

Every day, ANDRITZ continues to deliver successful innovative solutions to our customers globally. Why are we so successful? Because we are passionate and love what we do! We are at the forefront of future engineering technologies, with solutions that ensure the success of our clients in key industries that are shaping the future of the world we live in.

Duties and Responsibilities: 

General Responsibilities 

  • Frequently follow up internally to ensure progress and alignment & update dates 

  • Support Project Director in administrative duties , with the ability to handle multiple projects simultaneously in a dynamic environment 

  • Be part of project hand over meetings & Kick off meetings  

  • Ensure quality in all carried out work 

 

Project Planning 

  • Supporting the Project deliverables & documentation control 

  • Support projects progresses follow up – Maintain project plan & dates 

  • Participate in Internal project meetings 

  • Follow up on deadlines 

  • Supporting the application of work permits for expats 

  • Supporting claim management and insurance claims 

 

Project Communications 

  • Support the members in Project Management Office 

  • Support the Project management during execution of projects 

  • Be an active part of project team activities 

  • Supporting onshore transport and site logistics (e.g. receiving of goods, storage at site, LMS) 

  • Ensure project documentation is handled/stored as per policy 

  • Send hard copy print and digital version to customer as pr. Contract 

  • Any other ad hoc tasks and / or assignment as may be given from time to time 

 

Qualifications 

  • Good command of English (both spoken and written) and Bahasa Malaysia. 

    • Capable of multi-tasking and seeing assigned tasks through to completion. 

    • Attention to detail and problem-solving skills 

    • Strong organizational and planning skills 

    • Proficient in MS Office, office management systems and procedures 

    • Minimum 3-5 years of experience in Project Management office 

     

    • High school diploma or equivalent; degree preferred in business, engineering or related field 

    • Results-oriented with a positive outlook 

    • Comfortable in a dynamic and international environment 

    • Self-driven 

    • Internal and External customer oriented 

     

    • A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management. 

    • Change Management skills 

    • Prior experience with construction contracting is helpful but not a requirement 

    • Tactful and discreet in dealing with confidential information. 

    • Able to perform under pressure and to meet deadlines. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.
Requisition ID:  15830

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